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Privacy policy

Our Privacy Policy is designed with your security and confidentiality in mind. We are committed to protecting your personal information and respecting your privacy rights. This policy outlines how we collect, use, and safeguard your data, ensuring transparency and trust in every interaction with our services. Your privacy matters to us, and we are dedicated to upholding the highest standards of data protection.

Rubix Solution LLC, hereinafter referred to as “we,” “us,” or “our,” is committed to protecting the privacy and security of the personal information we collect and process in the course of providing Human Capital Management (HCM) services. This Privacy Policy outlines our practices concerning the collection, use, and disclosure of personal information.

1. Information We Collect: We may collect various types of personal information from individuals, including but not limited to:

  • Contact information (name, address, email, phone number)
  • Employment and professional details (job title, company, department)
  • Financial information for payroll processing
  • Identification information (Social Security Number, driver’s license, passport)
  • Employee performance and evaluation data
  • Health and benefits information
2. How We Collect Information: We may collect information through various methods, including:
  • Directly from individuals (e.g., through forms, applications, or during interviews)
  • From employers and authorized representatives
  • Through automated processes such as HR software and online portals
  • From third-party service providers (e.g., background check agencies)

3. How We Use Information: We use personal information for the following purposes:

  • Providing HCM services, including payroll processing and benefits administration
  • Administering and managing employment relationships
  • Complying with legal obligations and regulatory requirements
  • Improving our services and offerings
  • Communicating with employees and employers

4. Disclosure of Information: We may share personal information with:

  • Third-party service providers for the purpose of providing HCM services
  • Legal and regulatory authorities as required by law
  • Affiliated companies within our corporate group

Data Security: We implement appropriate technical and organizational measures to safeguard the security and confidentiality of personal information. Access to personal information is restricted to authorized personnel only.

Data Retention: We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by applicable laws and regulations.

Your Rights: Individuals have the right to:

  • Access their personal information
  • Correct inaccuracies in their personal information
  • Request the deletion of their personal information, subject to legal and contractual restrictions

To exercise these rights or for inquiries about your personal information, please contact us at (304) 320-5903

Changes to this Privacy Policy: We reserve the right to update and revise this Privacy Policy from time to time. Any changes will be effective immediately upon posting the revised policy on our website.

By using our HCM services, you consent to the practices described in this Privacy Policy.